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Virtual Document Warehouse
The industry's only database of print-ready, PDF format disclosure documents sourced daily from EDGAR
- Automates inventory management with "always available" fund prospectuses and supplements that are updated daily
- Reduces fulfillment costs as the prospectus can be integrated with the trade confirmation as a single mailing
- Improves ROI for your in-house print facility by increasing efficiency with less shelf space and no additional staff
Overview
In a traditional warehouse fulfillment operation, maintaining adequate inventories of mutual fund prospectuses and supplements can be an uphill challenge. Trade volumes fluctuate and compliance documents constantly change. And the delay of obtaining prospectuses from outside fund companies can literally put your investor communication delivery at a standstill. Not to mention, the SEC's looming Summary Prospectus creates a whole new set of challenges - and opportunities - for electronic compliance document management.
NewRiver Virtual Document Warehouse ensures you have the latest SEC-filed mutual fund documents always "in stock." We offer a complete database of print-ready, PDF format prospectus and supplement documents updated daily and sourced directly from EDGAR. It's an automated inventory management approach with compliance built in. And NewRiver's Service Oriented Architecture enables loose coupling with your in-house information systems so there are no security concerns over lost or stolen files provided to a third-party vendor.
To reduce fulfillment costs by 40-50%, you can integrate the prospectus with the trade confirmation to enhance the customer experience as a single compliance mailing. And NewRiver's service provides meta data to your in-house fulfillment operations to help you eliminate redundant mailings should investors trade out of and back into a fund within 30 days.
Part of NewRiver's Intelligent Delivery Services suite, NewRiver Virtual Document Warehouse can be integrated with NewRiver's e-delivery capabilities to meet changing regulatory and industry practices for compliant disclosure document delivery.
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Who's It For?
NewRiver Virtual Document Warehouse is designed for large firms who manage document fulfillment for their client base through an in-house print facility. These include:
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Brokerage Firms |
Allows broker/dealers to meet their printed prospectus compliance delivery requirements with the most up-to-date prospectuses and supplements in support of pre-sale activities and after the initial sale.
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Correspondent Clearing Firms |
Enables clearing firms to meet the confirming prospectus compliance delivery requirements of their correspondent broker/dealer clients.
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Retirement Plan Providers |
Allows plan servicing firms to deliver printed prospectuses based on transaction activity to participants of retirement plans that elect to adopt 404(c) "safe harbor" provisions. |
Coverage
NewRiver Documents on Demand provides the current PDF prospectus for over 24,600 mutual fund CUSIPS, including all U.S. open-end, closed-end, and exchange-traded funds (ETFs). Our patented process technology provides daily updates of new PDF prospectuses and PDF supplements that amend existing prospectuses.
Key Features
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Guaranteed Compliance |
- EDGAR Document Sourcing - NewRiver's patented process technology assures you receive the latest SEC-filed documents on EDGAR as of the end of the prior business day.
- Complete CUSIP Coverage - Representing over 24,600 open-end mutual funds, VA subaccounts, and exchange-traded funds, Virtual Document Warehouse ensures a "one-source" database solution for all the funds you offer.
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Service Oriented Architecture |
- Simplified Access - Built using Service Oriented Architecture, Virtual Documents Warehouse provides dynamic access to NewRiver's proprietary database of compliant documents based on your business rules.
- Security & Peace of Mind - Business functionalities have been exposed as a set of Web services that enables loosely coupled integration and does not require sharing of sensitive investor information, thereby avoiding lost files or potential security breaches.
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Cost Savings |
- Automated Inventory Management - Feeds seamlessly into your print production queue, assuring compliant documents that are always in stock and up to date.
- Reduced Fulfillment Costs - When you combine the trade confirm with the prospectus as a single mailing, you slice postage costs while better serving your investors.
- Eliminate Redundant Mailings - NewRiver meta data enables your in-house fulfillment team to eliminate redundant prospectus mailings when investors have trade out of and back into a fund within 30 days.
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Scalable Solution |
- Bridge to E-Delivery - PDF documents are also available in HTML format to enable e-delivery through NewRiver's Prospectus Express and Consent Express Web services..
- Adaptable to Summary Prospectus - NewRiver's advanced capabilities are designed to be adaptive to regulatory change, and will accommodate the SEC's proposed Summary Prospectus and layered disclosure via the Web.
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